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["Instructions on how to fill an Expense Authorization Form "]
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["Section I. The following sections have to be filled out: Name, Destination, Purpose, Departure Date and Return date (when you enter each of the dates it will populate the days).  Under Campus is a drop down box that will allow you to select your campus."]
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["Section II. Using MapQuest to get the actual miles for your destination. Multiply the number of miles by 2 (for a Round Trip) and that will be number that will be used for your mileage. It will calculate and populate your estimated cost. Pay by Method - Specify if a check is needed or charging to credit card.  The GL code will be assigned by the principal."]
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["Note: Please include a copy of your MapQuest print out with your Expense Authorization Form. "]
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["Section III. For the Lodging, the first line section is for InState and the second line sections are for Out of State.  "]
["The following sections have to be filled out: Destinations, Room Rate w/o Taxes, and Room Rate Taxes. "]
["To determine the room rate taxes click on the tab and it will list several destinations. "]
["Select the correct one, enter the # (number) of Nights and it will populate the total for room cost. "]
["Please review the \"Per Diem Rate tab\" for more information. Pay By Method - Specify if a check is needed or charging to credit card. "]
["The GL code will be assigned by the principal. "]
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["Section IV. For Meals enter the # (number) of Days on separate lines.  Also, include the Destination and the Per Diem Rate,"]
[" which is based on GSA domestic maximum per diem rates. "]
["Click on the Per Diem Rate tab and it will instruct you to select the per diem tab located at the bottom of the form to determine"]
[" what the per diem rate is for your destination. Enter the # (number) of Days."]
["Pay By Method - Specify if a check is needed or charging to credit card. The GL code will be assigned by the principal. "]
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["Section V. Other Expenses/Information – This section is for any other expenses on this travel. Example \"Registration Fee, Parking, etc\". "]
["Pay by Method - Specify if a check is needed or charging to credit card. The GL code will be assigned by the principal. "]
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["Finally, the Total Cost will be advanced to the traveler to cover the mileage, lodging, and meals. "]
["The traveler will Date and sign the Requested By, and the supervisor will Date and sign the Approved By. "]
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["Please include copies of the MapQuest and lodging details along with your completed Expense Authorization Form to "]
["Finance five (5) business days before the trip, in order to process a travel advance check. "]
["Please create a travel folder and save your Expense Authorization Form,"]
[" which will need to be reconciled upon your return. "]
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["Instructions on how to Reconcile the Expense Form after Returning from Trip"]
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["Upon returning, it’s the employee’s responsibility to reconcile the Expense Authorization form.  "]
["The top portion and the Prepaid Total will automatic population from the first page."]
["Please don’t make any changes to those top portion or Prepaid Totals. "]
["Employees will need to provide actual cost of meals with original receipts, original hotel receipts and any other receipts for expenses incurred"]
["On the Expense Authorization Form, open the Expense Reconciliation tab. This is where the actual cost(s) will be entered."]
["Here is where the receipts come into places. Fill in the mileage amount, lodging, Actual Expenses for meals by days and other expenses,   "]
["if any incur. The Actual Totals should match the Prepaid Totals."]
["Differences will be owed back to New Frontiers Public School."]
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["Enter any credit card differences with a Y or N under Difference on CC."]
[" Any amount Due from Employee will be owed to New Frontiers Public School. "]
["A check made payable to New Frontiers Public School or cash should be submitted with your completed Expense Reconcilation Form to Finance. "]
["Both the Employee and the Principal will need to sign the form before submitting to Finance."]
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["Note: The employee is required to reconcile the Expense Reconciliation upon returning from their trip "]
["and submit it to Finance along with any amount due. As soon as possible. "]
["Please feel free to contact Irene Valdez (Accountant) in Finance at 210-519-3904 for assistance."]

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["New Frontiers Charter School"]
["Expense Authorization Form"]
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["I   EMPLOYEE INFORMATION",null,null,null,"Revision Date:","2016-10-01",null,null,null,null,null,null,null,null,{"$f":"NOW()","v":42949.554186226851}]
[null,"      NAME",null,null,"Revision #","36"]
[null,"DESTINATION"]
[null,"PURPOSE"]
[null,"Departure Date    ",null,{"$f":"IF(C8=\"\",\"\",+C8)","v":""},"Return Date",null,{"$f":"IF(F8=\"\",\"\",+F8)","v":""}]
[]
[null,"Campus  ------>> Please Pick  one Location ---->>"]
[null,null,null,null,null,null,null,"Estimated","Pay By","Fund","Func","Obj","Opt 1&2","Org","FY","PIC","Opt 3","Opt 4&5"]
["II  TRANSPORTATION ",null,null,null,null,null,null,"Cost","Method","X X X","X X","X X X X","X X","X X X","X","XX","X","XX"]
[null,"  A.  Mileage",null,0,"Miles X",0.5,"Per Mile =",{"$f":"D13*F13","v":0}]
[null,"  B.  Auto/Van Rental ",null,0,"Days   X",0,"Per day =",{"$f":"+D14*F14","v":0}]
[null,"  C.  Gasoline for Rental Vehicle",null,null,null,null,null,0]
[null,"  D.  Airfare",null,null,null,null,null,0]
[null,"  E.  Gas for school vehicles",null,null,null,null,null,0]
[null,"  F.  Gas for school maintenance equipment",null,null,null,null,null,0]
[null,null,null,null,null,"Sub Total",null,{"$f":"SUM(H13:H18)","v":0}]
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["III  LODGING ",null,"Destination","W/O Taxes","Taxes",null,"Nights",null,null,"X X X","X X","X X X X","X X","X X X","X","XX","X","XX"]
["1.","Instate Lodging  Actual",null,0,0,"X # of Nights",0,{"$f":"(+D22+E22)*G22","v":0}]
[]
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["2.","Out of State Lodging 1st Stop",null,0,0,"X # of Nights",0,{"$f":"IF(D25>D26,\"Over Limit\",(D25+E25)*G25)","v":0}]
[null,"Out of State Lodging 1st Stop Limit",null,0]
[null,"Out of State Lodging 2nd Stop",null,0,0,"X # of Nights",0,{"$f":"IF(D27>D28,\"Over Limit\",(D27+E27)*G27)","v":0}]
[null,"Out of State Lodging 2nd Stop Limit",null,0]
[null,"Out of State Lodging 3rd Stop",null,0,0,"X # of Nights",0,{"$f":"IF(D29>D30,\"Over Limit\",(D29+E29)*G29)","v":0}]
[null,"Out of State Lodging 3rd Stop Limit",null,0]
[null,"Out of State Lodging 4th Stop",null,0,0,"X # of Nights",0,{"$f":"IF(D31>D32,\"Over Limit\",(D31+E31)*G31)","v":0}]
[null,"Out of State Lodging 4th Stop Limit",null,0]
[null,null,null,null,null,"Sub Total",null,{"$f":"+H22+SUM(H25:H32)","v":0}]
[]
[null,null,null,null,null,null,null,null,null,"Fund","Func","Obj","Opt 1&2","Org","FY","PIC","Opt 3","Opt 4&5"]
["IV  MEALS ( Per Day )",null,"Destination",null,"Per Diem Rate",null,"# of Days",null,null,"X X X","X X","X X X X","X X","X X X","X","XX","X","XX"]
["A",null,null,null,0,"X",0,{"$f":"E37*G37","v":0}]
[null,null,null,null,0,"X",0,{"$f":"E38*G38","v":0}]
[null,null,null,null,0,"X",0,{"$f":"E39*G39","v":0}]
[null,null,null,null,0,"X",0,{"$f":"E40*G40","v":0}]
[null,null,null,null,0,"X",0,{"$f":"E41*G41","v":0}]
[null,null,null,null,0,"X",0,{"$f":"E42*G42","v":0}]
[null,null,null,null,0,"X",0,0]
[null,null,null,null,0,"X",0,0]
[null,null,null,null,0,"X",0,0]
[null,null,null,null,0,"X",0,0]
[null,null,null,null,0,"X",0,{"$f":"E47*G47","v":0}]
[null,null,null,null,0,"X",0,{"$f":"E48*G48","v":0}]
[null,null,null,null,0,"X",0,0]
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["B","Meeting Meals",null,"# of Attendees","MEAL","TIPS"]
[null,"Attendees Names:",null,0,0,0,null,{"$f":"+E53+F53","v":0}]
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[null,null,null,null,null,"Sub Total",null,{"$f":"SUM(H37:H54)","v":0}]
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["V.  Other Expenses/Information ",null,null,null,null,null,null,null,null,"X X X","X X","X X X X","X X","X X X","X","XX","X","XX"]
["A",null,null,null,null,null,null,0]
["B",null,null,null,null,null,null,0]
["C",null,null,null,null,null,null,0]
["D",null,null,null,null,null,null,0]
[null,null,null,null,null,"Sub Total",null,{"$f":"SUM(H59:H62)","v":0}]
[]
["Requested By",null,null,"DATE",null,"Total Cost",null,{"$f":"+H19+H33+H55+H63","v":0},null,{"$f":"H65-H53","v":0}]
[]
["Approved By",null,null,"DATE"]
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[]
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[null,null,null,null,"District Administration",null,null,null,"Check"]
[null,null,null,null,"NFCS - Elementary",null,null,null,"Credit Card"]
[null,null,null,null,"NFCS - Middle School",null,null,null,"Invoice"]
[null,null,null,null,"NFCS - High School",null,null,null,"PO"]
[null,null,null,null,null,null,null,null,"Empl Pd"]

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["New Frontiers Charter School"]
["Expense Reconcilation"]
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["Destination",null,{"$f":"+'Expense Auth Form'!C6:G6","v":0}]
["Purpose",null,{"$f":"+'Expense Auth Form'!C7:G7","v":0}]
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["Return Date",{"$f":"+'Expense Auth Form'!F8","v":"00:00:00"},null,{"$f":"IF(B9=\"\",\"\",+B9)","v":"00:00:00"}]
[]
[null," ---Transportation---",null,null,null,null,null,null,null," -Other Expenses/Information-"]
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[]
["Difference on CC?"]
[]
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["Due to Employee",{"$f":"IF(B32=\"y\",0,IF(B29>B30,B29-B30,0))","v":0},0,0,0,0,0,0,0,0,0,0,0,{"$f":"SUM(B36:M36)","v":0}]
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["Due From Employee",{"$f":"IF(B32=\"Y\",0,IF(B29>B30,0,B30-B29))","v":0},0,0,0,0,0,0,0,0,0,0,0,{"$f":"SUM(B38:M38)","v":0}]
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["Submitted by:",null,null,null,"Date"]
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["Approved by:",null,null,null,"Date"]

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["New Frontiers Charter School"]
["Athletic/UIL Expense Reconciliation"]
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["Coach",null,null,null,null,null,null,"Note -->>","Yellow Cells are your Data Entry Fiels"]
["Destination / Purpose"]
[null,null,null,null,null,null,null,"Please provide receipts for all expidentures"]
["Departure Date",null,null,{"$f":"IF(B9=\"\",\"\",+B9)","v":""}]
["Return Date",null,null,{"$f":"IF(B10=\"\",\"\",+B10)","v":""}]
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[null,"Staff","Student",null,"Auto/Van","Rentals",null,null,null,null,null,"EXPENSES"]
["Date","Attendees","Attendees","Meals","Rentals","Vehicles","Lodging","Mileage","Parking","Other","Description","PER DAY"]
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["Credit Card",null,null,0,0,0,0,0,0,0,null,{"$f":"SUM(D29:J29)","v":0}]
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["Submitted by:",null,null,null,"Date"]
["Approved by:",null,null,null,"Date"]

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[]
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[null,"Bottom of Form"]
[null,"Cities not appearing below may be located within a county for which rates are listed."]
[null,"To determine what county a city is located in, visit the National Association of Counties (NACO) website (a non-federal website)."]
[null,"You searched for: Texas "]
[null,"Primary Destination (1, 2)","County (3, 4)","Max lodging by Month (excluding taxes)",null,null,null,null,null,null,null,null,null,null,null,"M&IE (5) "]
[null,null,null,2016,null,null,2017]
[null,null,null,"Oct","Nov","Dec","Jan","Feb","Mar","Apr","May","Jun","Jul","Aug","Sep"]
[null,"Standard Rate","Applies for all locations without specified rates",91,91,91,91,91,91,91,91,91,91,91,91,51]
[null,"Arlington / Fort Worth / Grapevine","Tarrant County / City of Grapevine",152,152,152,152,152,152,152,152,152,152,152,152,59]
[null,"Austin","Travis",141,141,141,158,158,158,141,141,141,141,141,141,59]
[null,"Big Spring","Howard",124,124,124,124,124,124,124,124,124,124,124,124,54]
[null,"College Station","Brazos",110,110,110,110,110,110,110,110,110,110,110,110,59]
[null,"Corpus Christi","Nueces",106,106,106,106,106,106,106,106,106,106,106,106,59]
[null,"Dallas","Dallas ",135,135,135,146,146,146,146,146,135,135,135,135,64]
[null,"El Paso","El Paso",98,98,98,98,98,98,98,98,98,98,98,98,59]
[null,"Galveston","Galveston",100,100,100,100,100,100,100,100,125,125,125,100,64]
[null,"Houston (L.B. Johnson Space Center)","Montgomery / Fort Bend / Harris",135,135,135,135,135,135,135,135,135,135,135,135,59]
[null,"Laredo","Webb",92,92,92,92,92,92,92,92,92,92,92,92,59]
[null,"McAllen","Hidalgo",94,94,94,94,94,94,94,94,94,94,94,94,59]
[null,"Midland","Midland",150,127,127,127,127,127,150,150,150,150,150,150,64]
[null,"Pearsall","Frio / Medina / La Salle",91,91,91,91,91,91,99,99,91,91,91,91,54]
[null,"Pecos","Reeves",133,133,133,133,133,133,133,133,133,133,133,133,54]
[null,"Plano","Collin",120,120,120,120,120,120,120,120,120,120,120,120,59]
[null,"Round Rock ","Williamson",99,99,99,99,99,99,99,99,99,99,99,99,59]
[null,"San Angelo","Tom Green",96,96,96,96,96,96,96,96,96,96,96,96,59]
[null,"San Antonio","Bexar",121,121,121,121,121,121,121,121,121,121,121,121,64]
[null,"South Padre Island","Cameron",91,91,91,91,91,101,101,101,116,116,116,91,59]
[null,"Waco","McLennan",99,99,99,99,99,99,99,99,99,99,99,99,59]
[null,"Print Results New Search "]
[null,"Footnotes"]
[null,"1.     Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained. "]
[null,"2.     Unless otherwise specified, the per diem locality is defined as\"all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries.\""]
[null,"3.     Per diem localities with county definitions shall include\"all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately).\""]
[null,"4.     When a military installation or Government-related facility (whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and/or counties, even though part(s) of such activities may be located outside the defined per diem locality."]
[null,"5.     Meals and Incidental Expenses, see Breakdown of M&IE Expenses for important information on first and last days of travel."]